What is E-mail?
What is E-mail? Write down the steps of sending an E-mail. Write down the advantages of E-mail.
Answer: E-mail : Full meaning of e-mail is electronic mail by the system of computer networking different types of data transmission method are used. This data transmission types are called email or mail.
E-mail is an online correspondence system. With e-mail you can send and receive instant electronic messages, which work like writing letters. Your messages are delivered instantly to people anywhere in the world, unlike traditional mail that takes a lot of time. Some famous name of E-Mail Services organizations Gmail.com, yahoo mail.com, Hotmail.com, OVI mail.com
Online mail: In which mailing system user internet all time is necessary for connect is called on-line mail. Ex: yahoo.com.googl.com
Off-line mail: In which mailing system user, internet is not necessary all time connection is called off-line mail. Ex: out-look, express etc.
Steps of sending an E-mail:
Ø Connect Pc to Internet
Ø Open a browser
Ø Type e-mail website address
Ø Type user name & password
Ø Click sign in
Ø Click compose email
Ø Then receiver e-mail address
Ø Type subject of email
Ø Write something in body or attach file
Ø Click send
Advantage of E-mail:
a) It is faster than paper mail.
b) Instant communication.
c) E-mail document can be stored in a computer.
d) Low cost
e) High security
Short for an electronic message, e-mail or email is information stored on a computer that's exchanged between two users over telecommunications. More plainly, e-mail may be a message which will contain text, files, images, or other attachments sent through a network to a specified individual or group of people.
The first e-mail was sent by Ray Tomlinson in 1971. Tomlinson sent the e-mail to himself as a test e-mail message, containing the text "something like QWERTYUIOP." However, despite sending the e-mail to himself, the e-mail message was still transmitted through ARPANET.
By 1996, the more electronic message was being sent than postal mail.
E-mail address breakdown
support@computerhope.com
The first portion of all e-mail addresses, the part before the @ symbol, contains the alias, user, group, or department of a corporation. In our above example, support is that the Technical Support department at Computer Hope.
Next, the @ (at sign) may be a divider within the e-mail address; it's required for all SMTP e-mail addresses since Ray Tomlinson sent the primary message.
Finally, computerhope.com is the name that the user belongs. The .com is that the TLD (top-level domain) for our domain.
How to send and receive e-mail
E-mail program
To send and receive e-mail messages, you'll use an e-mail program, also referred to as an e-mail client, like Microsoft Outlook or Mozilla Thunderbird. When using an e-mail client, a server that stores and delivers your messages is employed. This server is usually hosted by your ISP, but are often another Internet company. An e-mail client must hook up with a server to download a new e-mail, whereas e-mail stored online is usually available to any Internet-connected device. For more information about cloud e-mail service, see the difference between webmail and an e-mail client, below.
Online e-mail
An alternative way of sending and receiving e-mail (and the more popular solution for many people) is a web e-mail service or webmail. Examples include Hotmail (now Outlook.com), Gmail, and Yahoo Mail. Many of the web e-mail services, including those we mentioned, are free or have a free account option.
Writing an e-mail
When writing an e-mail message, it should look something just like the example window below. As you'll see, several fields are required when sending an e-mail:
The To field is where the e-mail address of the person receiving the e-mail is placed.
The From field should contain your e-mail address.
If you're replying to a message, the To: and From fields are automatically filled out. If it is a new message, you will need to specify the recipients within the To: field by selecting them from your contact list or by typing the e-mail addresses. If you enter quite one recipient (e.g., group e-mail), the addresses should be separated by a comma and an area, or by pressing the tab.
The Subject should contain a couple of words describing the e-mail's contents. the topic lets the recipient see what the e-mail is about, without opening and reading the complete e-mail. This field is optional.
The CC ("Carbon Copy") field allows you to specify recipients who aren't direct addressees (listed within the "To" field). as an example, you'll address an e-mail to Jeff and CC Linda and Steven. Although the e-mail is addressed to Jeff, Linda and Steven also receive a replica and everybody can see who received the e-mail. This field is optional.
The BCC ("blind carbon copy") field is analogous to CC, except the recipients are secret. Each BCC recipient will receive the e-mail, but won't see who else received a replica . The addressees (anyone listed within the "To" field) remain visible to all or any recipients. This field is optional.
Finally, the Message Body is that the location you type your main message. It often contains your signature at the bottom; almost like a handwritten letter.
What makes a legitimate e-mail address?
The following rules make an e-mail address valid:
As mentioned earlier, an e-mail must have a username followed by @ (the at sign), followed by the name with a website suffix.
The username can't be longer than 64 characters long, and therefore the name can't be longer than 254 characters.
There should be just one @ check in an e-mail address.
The space and special characters: ( ) , : ; < > \ [ ] are allowed. Occasionally, a space, backslash, and quote work but must be preceded with a forward slash. Although valid, some e-mail providers don't allow these characters.
The username and e-mail addresses as an entire cannot begin or end with a period.
The e-mail must not have two or more consecutive periods.
Advantages of e-mail
There are many advantages of e-mail and therefore the usage of e-mail versus postal mail. a number of the most advantages are listed below.
Free delivery - Sending an e-mail is virtually free, outside the value of Internet service. there's no got to buy postage to send a letter.
Global delivery - E-mails are often sent to just about anywhere around the world, to any country.
Instant delivery - An e-mail are often instantly sent and received by the recipient over the web.
File attachment - An e-mail can include one or more file attachments, allowing an individual to send documents, pictures, or other files with an e-mail.
Long-term storage - E-mails are stored electronically, which allows for storage and archival over long periods of your time .
Environmentally friendly - Sending an e-mail doesn't require paper (paperless), cardboard, or packing tape, conserving paper resources.
What's the difference between an e-mail client and webmail?
Both webmail and an e-mail client perform an equivalent function: they permit the user to send and receive e-mail. However, an e-mail client requires the user to put in software directly onto their computer; if the software isn't installed, e-mail might not be accessed. Also, many e-mail clients cost money but are generally safer. Webmail, on the opposite hand, maybe a free service, hosted within the cloud. The cloud service automatically synchronizes your e-mail to all or any of your devices, including your personal computer, tablet, or smartphone.
What are a number of the favored e-mail clients?
There are many e-mail clients (those that are software-based, not online) available for users today. the subsequent list contains a number of the foremost popular clients, and a few of those are liberal to use.
Mozilla Thunderbird
DreamMail
Microsoft Outlook
Mail for Windows 10
Mailbird
eM Client
What is often sent in an e-mail?
In addition to text messages being sent over e-mail, it's also possible to connect a file or other data in an e-mail. for instance, an attachment might be an image, PDF, word processing system document, movie, program, or any file stored on your computer. However, due to some security issues, it's going to not be possible to send certain sorts of files without additional steps. for instance, many companies block .exe files from being sent over e-mail and would require you to compress the file into a .zip file. Also, most e-mail providers have file size restrictions that might prevent any large files or programs from being sent over e-mail.
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